Moving People

When the Business Role or Location of people within your organization changes, you can move those people to a new Business Role and Location within EmpowerID as appropriate. EmpowerID provides a number of workflows and UI methods for doing so, with different options available depending on the method selected. This topic demonstrates using each of these methods and is divided into the following activities:

If Resource Entitlement or Default Attribute policies have been applied to either the old or the new Business Role and Location, EmpowerID will perform the actions associated with those policies, adding and removing any resource entitlements or default attributes specified by those policies. For information on how to work with these policies, see Provisioning Policies and Creating Default Attribute Values Policies.

To move people simple mode

When moving people simple mode, you select the new Business and Location for the people you are moving from a list of Suggested Business Roles and Locations, also known as Business Role and Location Combinations. By default, EmpowerID includes one Suggested Business Role and Location, the Standard Employee in Temporary Location Business Role and Location; however, you can create new ones as needed. For information on creating these, see Creating Business Role and Location Combinations.
  1. From the Navigation Sidebar of the EmpoweID Web interface, navigate to the Person management page by expanding Identities and clicking People.
  2. From the Actions pane of Person Manager, click the Move Person Simple Mode action.
  3. In the Select People Lookup that appears, search for a person you want to move and then tick the box to the left of the person record to select it.
  4. Repeat step 3, searching for and selecting any other people you want to move.
  5. Please note that all people selected will be moved to the same Business Role and Location. If you want to move people to different Business Roles and Locations, you need to move them separately.
    To allow the process to continue leave Wait to See Resultsselected. If you deselect Wait to See Results on this screen and then click Submit, the process will idle and EmpowerID will create a task for it, routing it to any Person with the delegations to continue moving the people.
  6. When you have completed selecting the people you want to move, click Submit.
  7. In the Suggested Business Role and Locations lookup that appears, search for the new Business Role and Location, click the record for that Business Role and Location to select it and then click Submit.
  8. To allow the process to continue leave Wait to See Resultsselected. If you deselect Wait to See Results on this screen and then click Submit, the process will idle and EmpowerID will create a task for it, routing it to any person with the delegations to continue moving the people.
  9. Click OK to close the Operation Execution Summary.

To move people advanced mode

  1. From the Navigation Sidebar of the EmpowerID Web interface, navigate to the Person management page by expanding Identities and clicking People.
  2. From the Actions pane, click the Move Person Advanced action.
  3. In the Select People Lookup that appears, search for a person you want to move and then tick the box to the left of that person.
  4. Repeat step 3, searching for and selecting any other people you want to move.
  5. Please note that all people selected will be moved to the same Business Role and Location. If you want to move people to different Business Roles and Locations, you must move them separately.
    To allow the process to continue leave Wait to See Resultsselected. If you deselect Wait to See Results on this screen and then click Submit, the process will idle and EmpowerID will create a task for it, routing it to any Person with the delegations to continue moving the people.
  6. When you have completed selecting the people you want to move, click Submit.
  7. In the Business Role pane of the Business Role and Business Locations lookup that appears, search for and select the Business Role you want to assign the people.
  8. In the Location pane of the Business Role and Business Location lookup, search for and select the Location to which you want to move the people.
  9. To allow the process to continue leave Wait to See Resultsselected. If you deselect Wait to See Results on this screen and then click Submit, the process will idle and EmpowerID will create a task for it, routing it to any Person with the delegations to continue moving the people.
  10. Click Submit.
  11. Review the Person Provision Summary and then click Submit.

To bulk move people

Bulk moving people moves all people currently in one Business Role and Location to another, target Business Role and Location. To initiate the process, users must have the Initiator Access Level for the MovePeopleFromOrgRoleOrgZoneToAnother workflow.
  1. From the Navigation Sidebar of the EmpowerID Web interface, navigate to the Person management page by expanding Identities and clicking People.
  2. From the Actions pane of Person Manager, click the Move People Bulk action.
  3. In the Business Role pane of the Source Business Role and Location Lookup that appears, search for and select the current Business Role of the people you are moving.
  4. In the Location pane of the Source Business Role and Location Lookup, search for and select the current Location for the people you are moving.
  5. To allow the process to continue leave Wait to See Resultsselected. If you deselect Wait to See Results on this screen and then click Submit, the process will idle and EmpowerID will create a task for it, routing it to any Person with the delegations to continue moving the people.
  6. Click Submit.
  7. In the Business Role pane of the Destination Business Role and Location Lookup that appears, search for and select the new Business Role for the people you are moving.
  8. In the Location pane of the Destination Business Role and Location Lookup, search for and select the new Location for the people you are moving.
  9. To allow the process to continue leave Wait to See Resultsselected. If you deselect Wait to See Results on this screen and then click Submit, the process will idle and EmpowerID will create a task for it, routing it to any Person with the delegations to continue moving the people.
  10. Click Submit.
  11. Click OK to close the Operation Execution Summary.

To verify the new Business Role and Location Assignment

  1. From the Navigation Sidebar, navigate to Change Manager by expanding System Logs and clicking Audit Log.
  2. From the Audit Log tab, type Set Person Primary Business Role and Location in the search field and press ENTER.
  3. Set Person Primary Business Role and Location is the name of the EmpowerID Operation for setting the Primary Business Role and Location of a person. For more information about EmpowerID Operations, see Overview of EmpowerID Operations.

    You should see a record for each person moved.