Connecting to IBM Domino

EmpowerID IBM Domino connector allows organizations to bring the user and group data in their IBM Domino system to EmpowerID, where it can be managed and synchronized with data in any connected back-end user directories. Once connected, you can manage this data from EmpowerID in the following ways:

  • Create new users
  • Edit user attributes
  • Delete users
  • Reset user passwords
  • Create new groups
  • Manage group membership
  • Delete groups

Additionally, EmpowerID provides Provisioning policies or Resource Entitlements that allow you to automatically provision Domino accounts for any person within your organization based on your policy requirements. For more information on Resource Entitlements, see Configuring Provisioning Policies.

Prerequisites: In order to connect EmpowerID to Domino, the following prerequisites need to be met:
  • IBM Domino version 9.0 or above
  • IBM Domino client installed on a 32-bit machine
  • IIS
  • EmpowerID Domino Web Service installed on the same machine as the Domino client. The installer for the EmpowerID Domino Web Service is a separate package that needs to be requested from EmpowerID.

This topic demonstrates how to connect EmpowerID to IBM Domino and is divided into the following activities:

To install the EmpowerID Domino Web Service

  1. On a 32-bit machine with IIS, double-click the Lotus Notes Connector Service X.X.X.X msi to launch the EmpowerID Lotus Notes Service Setup wizard.
  2. Click Next to begin the installation.

  3. Accept the terms of the license agreement and click Next.
  4. Select the destination folder and click Next.
  5. The wizard displays the Lotus Notes Server Configuration screen.

  6. In the Lotus Notes Server Configuration screen, do the following:
    1. Type YourDominoServerName/Domain in the Registration Server field, replacing "YourDominoServerName" with the name of your actual Domino server and "Domain" with the server's domain.
    2. Type /Domain in the Certifier Name field, replacing "Domain" with the server's domain.
    3. Click the Ellipses (...) for the CertifierID File field, browse to the data folder of your Domino installation (located by default at "C:\Program Files\IBM\Domino\data") and select cert.id.
    4. Click the Ellipses (...) for the ID File Location field, browse to the Domino folder of your Domino installation (located by default at "C:\Program Files\IBM\Domino\data"), select the data folder and click OK.
    5. Specify whether the short name is unique in your system by selecting True (recommended) or False from the Unique ShortName drop-down.
    6. Specify whether you are using an ID File by selecting True or False (recommended) from the No ID File drop-down.
    7. Select your mail system from the Mail System drop-down. Notes is the default.
    8. Type the domain of the mail system in the Mail Domain field, if it differs from the Domino server domain.
    9. Click Next.
  7. The wizard displays the IIS Settings screen. You use this screen to provide the service account identity and IIS information needed by EmpowerID to communicate with the Domino Web service.

  8. In the IIS Settings screen, do the following:
    1. Type the user name and password of the service identity in the Username and Password fields, respectively. These credentials need to be those of a Domino administrator with read and write permissions to the Domino database.
    2. Type the name of the Web site for the service in the IIS Web Site field.
    3. Click Next.
  9. Click Install and then click Finish when the installation completes.

After installing the EmpowerID Domino Web service, the next step is to connect EmpowerID to your IBM Domino Lotus directory.

To connect EmpowerID to your IBM Domino Lotus directory

  1. On your EmpowerID server, log in to the EmpowerID Management Console as an administrator.
  2. From the EmpowerID Management Console, click the EmpowerID icon, and select Configuration Manager from the menu.
  3. In Configuration Manager, expand the User Directories node and then click Account Stores.

  4. Click the Add New button above the grid.
  5. In the Add New Security Boundary window that opens, select the Lotus Notes Security Boundary type from the drop-down list and then click OK.

  6. In the Account Store Details window that appears, do the following:
    1. Type a name for the connector in the Name field.
    2. Type the user name of the Domino administrator in the Domino Admin UserName field. This should be the user name you specified when installing the EmpowerID Domino Web service.
    3. Type password for the Domino administrator in the Domino Admin Password field.
    4. Type the URL for the EmpowerID Domino Web service you installed above in the ServiceUrl field. When setting the URL, be sure to specify "https" as the scheme and the version of EmpowerID Domino Web service you are using. The URL should look similar to the following example:
    5. https://192.168.15.99/LotusNotes/LotusNoteService.svc/v1
    6. Type the Domino certifier password in the CertifierPassword field.
    7. Click Save.
  7. Back in the main screen of Configuration Manager, search for the account store you just created and then double-click it or right-click it and select Edit from the context menu.
  8. This opens the Account Store Details screen for the Domino connector. The use of this screen is discussed in the next section.

To configure the Domino account store

The Account Store Details screen contains three panes—the General pane, the Inventory pane, and the Group Membership Reconciliation pane—each with settings for configuring a different aspect of the Domino account store you just created. To view reference information about a particular pane, expand the drop-down for that pane.

  • General Pane

    This pane is used to set general configuration information for the Account Store.

    Not all settings that appear in this pane are used with the Domino connector. The below information only references the applicable settings.

    • Account Store Name - This is the name you gave to the account store when you created it. To change this name, click the Edit button, enter a new name in the Account StoreFriendly Name window that appears and then click OK to close the window.

    • Resource System Name - This is the name of the resource system EmpowerID created for the account store. To change this name, click the Edit button, enter a new name in the Resource System Friendly Name window that appears and click OK.

    • Resource System Type - This is the type associated with the resource system. In EmpowerID, resource systems contain objects specific to the type. For Domino, the resource system type is "Lotus Notes." This value should not be changed.

    • Maximum Accounts per Person - This specifies the maximum number of user accounts from this domain that an EmpowerID Person can have linked to them. This prevents the possibility of a runaway error caused by a wrongly configured Join rule. It is recommended that this value be set to 1 unless users will have more than 1 account and you wish them to be joined to the same person.

    • Icon - This is the image icon that represents this account store in the EmpowerID user interfaces.

    • Enable Pass-Through Authentication - This allows domain authentication to be used for logging in to EmpowerID. Unless Simple Search is enabled, the domain\username format needs to be used.

    • Enable Simple Username Search for Pass-Through Authentication - Simple search works in conjunction with pass-through authentication to allow users to log in without specifying a domain name. When this is enabled, EmpowerID first checks to see if the user name entered exists within its Identity Warehouse and if so attempts to authenticate as that user. If a matching logon name exists but the login fails, EmpowerID then searches through all Accounts Stores where simple username search is enabled to find the correct user name and password combination. To enable this function, click the Enable Simple Username Search button to the left of the line and toggle it so that the green check is visible.

    • Simple search can cause long delays during the login process in environments with a large number of domains.
    • Allow Password Sync - Enables or disables the synchronization of password changes to user accounts in the domain based on password changes for the owning person object or another account owned by the person. This setting does not prevent password changes by users running the reset user account password workflows. To enable this function, click the Allow Password Sync button to the left of the line and toggle it so that the green check is visible.

    • Allow Person Provisioning - Allows or disallows EmpowerID Persons to be created from the user records discovered during inventory.

    • Enable Attribute Flow - Allows or disallows attribute changes to flow between EmpowerID and the account store.

  • Inventory Pane

    This pane is used to enable or disable inventory of the Account Store as well as to set the run schedule for the EmpowerID Inventory Job.

    • Inventory Schedule - This is the time span that occurs before EmpowerID performs a complete inventory of the resource system. The default value is 10 minutes. You can change this at any time by clicking the Edit button.

    • Enable Inventory - This allows EmpowerID to inventory the Account Store. The Inventory Job must be enabled for inventory to occur. This is discussed further in the below section.

    • Inventory Provision Request Workflow - This is the request workflow that is initiated when new accounts are discovered via the inventory feature. If you set this workflow, the Allow Automatic Person Provision and Allow Automatic Join Provision flags described below are ignored. You can enable this feature by clicking the Edit button.

      Inventory Provision Request Workflow is not enabled by default and should be used only where customization of the process is required.

    • Allow Automatic Person Provision on Inventory - This allows EmpowerID to provision EmpowerID people for new accounts discovered during the inventory process if they meet the Provision Rule specified by the Custom_Account_InventoryInboxGetAccountsToProvision SQL stored procedure. This setting is discussed further in the below section.

    • Allow Automatic Person Join on Inventory - This allows EmpowerID to join newly discovered accounts to people during the inventory process if they meet the Join Rule as specified by the Custom_Account_InventoryInboxJoinBulk SQL stored procedure. This setting is discussed further in the below section.

    • RBAC-Assign Initial Group Membership On First Inventory - This setting pertains to Active Directory account stores only.

    • Re-Inventory - Enabling this option re-inventories all changes.

  • Group Membership Reconciliation Pane

    This pane is used to enable or disable and schedule group membership reconciliation for the domain. When this function is enabled, EmpowerID dynamically manages the membership of the Account Store's groups, adding and removing users to and from groups based upon policy-based assignment rules.

    • Membership Schedule - This is the time span that occurs before EmpowerID runs the Group Membership Reconciliation Job. The default value is 10 minutes. You can change this at any time by clicking the Edit button.

    • Enable this Functionality - Enables and disables group membership reconciliation on the Account Store.

Before configuring EmpowerID to manage the account store, you should determine whether or not you want EmpowerID to provision Person objects from the user records it discovers in the account store. If so, then you should be able to answer the following questions before turning on inventory.
  1. When do you want EmpowerID to provision Person objects for those user accounts? At inventory or at a later point in time?
  2. If inventory provisioning is desired, in what Business Role and Location should those Person objects be placed?
  3. How many user accounts can one Person have in the account store?
  4. If people can have more that one user account in the account store, do you want EmpowerID to attempt to automatically join any user accounts meeting the conditions of your Join rules to an existing Person during inventory?
  5. Do you want attribute flow to occur between EmpowerID and the account store? If so, what rules do you want to apply?

For a greater discussion of these points within the context of connecting EmpowerID to an account store, see Connecting EmpowerID to Active Directory.

  1. From the General pane of the Account Store Details screen, enable each desired feature by toggling the icon to the right of each feature from a red sphere to a green check box. For example, if you want EmpowerID to provision an EmpowerID Person for each Domino user, toggle the red sphere to the right of Allow Person Provisioning to a green check box.

  2. In the Inventory pane of the Account Store Details screen for the account store, toggle the icon to the right of the Allow Automatic Person Provision On Inventory setting from a red sphere to a green check box if you enabled Allow Person Provisioning in the General pane and you want EmpowerID to automatically create a linked EmpowerID Person object for each new, unique Domino user discovered during the inventory process.
  3. If you are allowing automatic person provision on inventory, click the Edit button to the right of Business Role for New Inventory Provision and select an appropriate Business Role for each new Person provisioned during inventory.

  4. Click OK to close the Business Role Selector.
  5. If you are allowing automatic person provision on inventory, click the Edit button to the right of Location For New Inventory Provision and select an appropriate Location for each Person EmpowerID provisions during inventory.

  6. Click OK to close the Location Selector.
  7. If you want attribute flow to occur between EmpowerID and Domino (recommended), navigate to the main screen of Configuration Manager and click the Attribute Flow Rules node underneath User Directories.
  8. Select the Domino account store you created from the Account Stores drop-down. You should see all Attribute Flow Rules set to allow no attribute flow. (Indicated by the red sphere.)
  9. From the Attribute Flow Rules editor, toggle each Attribute Flow Rule to achieve the desired rules. When selecting the rules you have the following options for each attribute:
    • No Sync - When this option is selected, no attribute information flows between EmpowerID and Domino.
    • Bidirectional Flow - When this option is selected, changes made to user attributes within EmpowerID update Domino and vice-versa.
    • Account Store Changes Only - When this option is selected, changes can only be made to the selected attribute(s) in Domino and passed to EmpowerID.
    • EmpowerID Changes Only - When this option is selected, changes can only be made to the selected attribute(s) in EmpowerID and are then passed to Domino.

    In our example, we have set the Attribute Flow Rules to Bidrectional for all attributes except the Email / InernetAddress and EmployeeID / employeeNumber attributes, which are set to Account Store Changes Only.

  10. The last step is to enable inventory. To do so, return to the Account Store Details screen for Domino and toggle the red sphere to the left of Enable Inventory so that it becomes a green check box.

  11. After several minutes, refresh the Account Store data by pressing the Refresh Data button located a the top of the Account Store Details screen. You should see that EmpowerID has inventoried the user and groups in Domino and provisioned the requisite number of EmpowerID Persons for those accounts (if you selected the provisioning options discussed above).