Password Manager Policies Overview

EmpowerID provides password management services to enable help desk password reset, end-user self-service password change and reset, and multi-directory password synchronization for external systems such as Active Directory, LDAP, Office 365, Google, and others. In much the same manner as banking and e-commerce web sites, EmpowerID provides for a secure enrollment process involving security challenge questions and secure, anonymous reset capability in which a user answers challenge questions and then enters a new password. Each of these processes can be initiated through published links that can be placed on portal sites or other common corporate areas.

Password Manager Policies

At the core of the password management infrastructure is the Password Manager Policy. These policies define login restrictions, password complexity requirements, self-service password reset options, and enrollment requirements that govern a user’s ability to manage their own passwords or log in to EmpowerID or any application using EmpowerID for login protection. The standard implementation of EmpowerID includes a single default Password Manager Policy that is applied to the entire enterprise. This policy has a number of settings that can be customized for an organization's environment, and new policies can be created, allowing for the assignment of multiple or different policies to users based on the organization's requirements. The Default Password Manager Policy, as well as any additional policies that are created, contain the following policy options:

Password Policy

The Password Policy specifies the requirements that must be met for a password to be valid. The settings for this aspect of the Password Manager Policy include the following:

  • Password Uses Windows Complexity - Applies the same complexity algorithm used in Active Directory to the password policy. The default setting for the Default Password Manager Policy is True.
  • Regular Expression Validator - Specifies the regular expression to be used for constricting and validating the use of characters that can be used to create a password. If this field is set with a regex value, the regular expression is applied in addition to any other settings specified. No regex is applied to the Default Password Manager Policy.
  • Min Length - Specifies the minimum number of characters that must be used when setting a password. The Default Password Manager Policy specifies 6 characters.
  • Max Length - Specifies the maximum number of characters that can be used when setting a password. The Default Password Manager Policy specifies 24 characters.
  • Min Digits - Specifies the minimum number of digits that must be used when setting a password. The Default Password Manager Policy specifies no characters.
  • Min Special Characters - Specifies the minimum number of special characters that must be used when setting a password. The Default Password Manager Policy specifies no characters.
  • Require Leading Letter - Specifies whether the password must be begin with a letter. The default Password Manager Policy is set to False.
  • Maximum Pairs of Repeating Characters - Specifies the maximum number of times repeating characters, such as "aa" or "22" can be used when setting a password. The Default Password Manager Policy is set to 0, meaning no repeating characters can be used.
  • Restrict First X Characters of Login - Specifies the number of first characters of a user's login (user name) that cannot be used when setting a password. So, for example, if a user's login is "pplacher," and this setting restricted the first three characters, the user could not use the letters "p" and "l" in their password. The default Password Manager Policy is set to 0, meaning users can use any of the letters in the login.
  • Require Mainframe Compatibility - Specifies whether to enforce mainframe password format requirements (max of eight characters, no special character). The default Password Manager Policy is set to false.
  • Password Prevent Dictionary Words - Specifies whether users are to be restricted from using the words in the Default Blocked Words dictionary. he default Password Manager Policy is set to True and the default dictionary contains hello, goodbye and password.
  • PasswordDictionaryWordSetID - Specifies the specific Password Dictionary associated with the policy.
  • Password Prevent UserName Words - Specifies whether user names can be used in passwords. The Default Password Manager Policy prevents users from doing so.
  • Password Prevent Change - Specifies whether users are to be prevented from changing their passwords. The Default Password Policy is set to False, meaning users can change passwords.
  • Password Allow Reuse After X Days - Specifies the number of days that must pass before users can reuse an old password. The Default Password Manager Policy is set to 0, meaning no day restrictions are applied.
  • Password Require Change Every X Days - Specifies a period of days a user can have a password before that password must be changed. The Default Password Manager Policy is set to 0, meaning users are not required to change their passwords.
  • Min Age to Allows Change (X Days) - Specifies the number of days that must pass before users can change their passwords. The Default Password Manager Policy is set to 0.
  • Notify X Days Before Expires - Specifies the number days prior to a user's password expiring that must occur before EmpowerID sends the user a notification of the pending expiration. The Default Password Manager Policy setting is 14 days, meaning EmpowerID will send users an email notification of a pending expiration 14 days before the expiration is to occur. Users must have a valid email that is registered in EmpowerID in order to receive notifications.
  • ReNotify Every X Days - Specifies the number of days that should occur before EmpowerID sends additional password expiration notifications to users with pending password expirations. The Default Password Manager Policy setting is 2 days, meaning users with pending expirations will receive additional notification every two days until either they reset their password or it expires.

Login Policy

The Login Policy specifies the default home page for each user assigned to the policy, as well as the login features of the policy. The settings for this aspect of the Password Manager Policy include the following:

  • Default Home Page- Specifies the home page of the EmpowerID Web application to which users with the policy are directed upon successfully logging in.
  • Attempts Before Logout - Specifies the number of times a user with the policy can incorrectly attempt to log in (within the period of time set for the Login Lockout Failure Windows setting.
  • Login Lockout Failure Window - Specifies the length of time in minutes a user who has become locked out due to submitting an incorrect password must wait before they can login.
  • Login Lockout Duration (Minutes) - Specifies the length of time in minutes (sliding window) during which the number of login failures must occur in order to trigger a lockout. If the value specified for the Login Lockout After X Failures is exceeded within the sliding window, locked out users are prevented from logging in for the number of minutes specified here.
  • Require Device Registration - Specifies whether users with the policy must register each device they use to EmpowerID (such as phones, tablets, laptops and other Internet-ready device).
  • Require 2nd Factor for Web Login - Specifies whether users logging in to the Web application must use 2 factors, such as their user name and password and a software token.
  • Enable Login Workflow for Management Console - Specifies whether users with the policy can log in to the EmpowerID Management Console (Windows application).
  • User Agreement Version - Specifies the version of the User Agreement assigned to the policy. The User Agreement is an optional setting that if applied to a Password Manager Policy appears to users when they log in to the EmpowerID Web application for the first time. The User Agreement displays a custom message that users must acknowledge in order to log in. By default, this setting is not applied.

LDAP Policy

The LDAP Policy specifies the requirements for logging in using LDAP servers.

  • Allow LDAP Authentication - Allows users to authenticate to EmpowerID using the EmpowerID LDAP Virtual Directory.
  • Require 2nd Factor for LDAP - Specifies whether users logging in to the Web application through LDAP must use 2 factors, such as their user name and password and a software token.
  • Enable Token if no Token Assigned - Specifies whether LDAP users without an assigned token can self-service provision one for LDAP authentication.

RADIUS Policy

The RADIUS Policy specifies the requirements for logging in using RADIUS devices.

  • Allow RADIUS Authentication - Specifies whether users with the policy can authenticate from RADIUS devices.
  • Require 2nd Factor for RADIUS - Specifies whether users logging in to the Web application from RADIUS devices must use 2 factors, such as their user name and password and a software token.
  • Allow RADIUS token if no Token Assigned - Specifies whether RADIUS users without an assigned token can self-service provision one for RADIUS authentication.

Password Reset Enrollment Settings

These settings specify the requirements for enrolling in Password Self-Service Reset. Password Self-Service Reset is a feature that allows users who forget their password to reset it themselves by answering a series of challenge questions.

  • Force Enrollment During Login - Specifies whether users must enroll for Password Self-Service Reset during their first login. Set to true on the default policy.
  • Number of Custom Questions Asked for Enrollment - Specifies the number of user-defined password challenge questions users need to create when enrolling for Password Self-Service Reset. The default policy requires users to provide one custom question.
  • Number of Selectable Questions Asked for Enrollment - Specifies the number of pre-defined password challenge questions users need to answer when enrolling for Password Self-Service Reset. The questions selected and the answers provided establishes the pool of questions used for a particular user during the password reset process. The default policy requires users to select one question.
  • Enrollment Prevent Duplicate Answers - Specifies whether users can use the same answer for more than one password challenge question. The default setting prevents users from doing so.
  • Enrollment Prevent Question Word in Answer - Specifies whether users can use a word in the password challenge question to answer the question. The default setting prevents users from doing so.
  • Enrollment Expiration Enabled - Specifies whether an enrollment policy has an expiration. If set to true, user must re-enroll for Password Self-Service Reset when the enrollment policy expires. This option is set to false on the default policy.
  • Expire Enrollment After (Days) - Specifies the number of days to occur before the current enrollment policy expires, based on whether Enrollment Expiration Enabled is set to true. If Enrollment Expiration Enabled is set to true, the policy expires after the specified number of days and users must re-enroll for Password Self-Service Reset.
  • Number of Helpdesk Questions Asked for Enrollment - Specifies the number of pre-defined Help Desk questions for which users need to provide an answer when enrolling for Password Self-Service Reset. Users who forget their password and contact the Help Desk can have their passwords reset by the Help Desk if they successfully answer this question. The default policy requires users to answer one question.

Anonymous Password Reset Settings

These settings specify the requirements that must be met for users to reset their passwords. Users must be enrolled in Password Self-Service Reset to anonymously reset their passwords.

  • Recovery Questions Asked - Specifies the number of challenge questions posed to users resetting a forgotten password. These questions help identity the anonymous user and were specified by that user when they enrolled for Password Self-Service Reset. The default policy requires users to answer three questions.
  • Recovery Minimum Correct Answers - Specifies the number of challenge questions that must be answered correctly before users can reset their passwords. The default policy requires two correct answers.
  • Bypass Min Password Age - If the policy requires passwords to be a certain age (in days) before users can change them, this setting specifies whether users who forget their password can bypass the age requirements and reset the password. This setting only has effect if the Min Age To Allow Change (X Days) setting is set to a number other than 0.
  • Bypass Password History - If the policy disallows the use of a certain number of prior password during password reset, this setting specifies whether users who forget their password can bypass the requirement and reset the password with one of those prior passwords. This setting only has effect if the Password Allow Reuse After X Days setting is set to a number other than 0.
  • Enable Reset Center Lockout Policy - Specifies whether anonymous users must abide by the settings applied to the Password Enrollment features of the policy to reset their passwords. The Default Password Manager Policy is set to True.
  • Allow X Attempts Before Lockout - Specifies the number of time the current anonymous user fail to answer their challenge questions before being lock out of the reset process. The Default Password Manager Policy setting is 5.
  • During an X Minute Window - Used in conjunction with the Allow X Attempts Before Lockout setting, this setting specifies the sliding window of time during which users who incorrectly answer their challenge questions become locked out of the reset process. The Default Password Manager Policy is set to 15 minutes.
  • Lockout Duration - Used in conjunction with the Allow X Attempts Before Lockout and During an X Minute Window settings, this setting specifies the period of time in minutes users who incorrectly answer their challenge questions remain locked out of the reset process. The Default Password Manager Policy is set to 15 minutes.
  • Allow User to Enter Password - Specifies whether users can enter a new password during an anonymous reset process. The Default Password Manager Policy is set to True.
For an example of working with these settings, see Setting up Password Manager Policies.
Custom policies can be deleted at any time; however, the Default Password Manager Policy cannot be deleted from EmpowerID.